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Invoices

How do you send invoices to Bibelot?

To be able to pay you on time, we need a correct invoice. The Tax and Customs Administration has requirements for this. If your invoice does not meet these requirements, we cannot pay it. With a correct invoice, we usually pay within a week.

What must always be on your invoice?

Bibelot’s details (put this on your invoice):
Stichting Bibelot
Noordendijk 148
3311RR Dordrecht

Contents of the invoice:

  • Name of your contact person at Bibelot (so we know who needs to approve)
  • Invoice date (the date on which you create the invoice)
  • Unique invoice number
  • Name of the artist/concept
  • Date of the performance
  • Amounts including and excluding VAT
  • The correct VAT percentage and VAT amount
  • IBAN and name of the holder of the bank account (as it is known to the bank)

 

 

Additional rules per situation

1. You are an artist from the Netherlands

As a Dutch artist (or representative), you must ALWAYS include either the following sentence on your invoice:

The artist or group has chosen not to make use of the ‘artiestenregeling’ (artist arrangement), and therefore not to have payroll taxes withheld and not to be insured under employee insurance. Due to this choice, the client may pay the fee for the performance gross (as a buyout sum).

Or you include a valid ‘inhoudingsplichtigenverklaring’ (Withholding Tax Declaration) with your invoice.

Please note: without the artiestenregeling phrase on your invoice or a valid inhoudingsplichtigenverklaring, we cannot pay your invoice.

2. You are a foreign artist, or booking agent representing foreign artists

In that case, together with the invoice, you must submit:

  • a copy of the passport or ID of all performing artists,
  • or a valid Withholding Tax Declaration (IPV)

3. You are a company or artist from an EU country (outside the Netherlands)

Then include this sentence on your invoice:
Intra Community supply, Art. 138, VAT Directive 2006/112
and also state Bibelot’s VAT number: NL001957867B01.

Sending the invoice and payment

  • Email your invoice as a PDF to the email address facturen@bibelot.net.
  • All communication regarding payment is handled through your contact.
  • Please allow for a payment term of up to 14 days.
  • Is something going wrong? Please reach out to your contact.

 

Fee Statement

A fee statement is not an invoice, but a form we use to allow artists to make use of the small remuneration arrangement (tax-free, maximum €163 per person). This applies only to performing artists residing in the Netherlands.

  • Enter the name of the artist(s)/band, the date of the performance, and your IBAN (one IBAN per group; the fee must be divided between you yourselves if it concerns a band).
  • Check the box indicating that the small fee arrangement is being used.
  • Enter your IBAN in the blank space on the form (there is no box for this)
  • Also include a copy of your passport or ID (please note! A driver’s license is not valid for a fee declaration).

 

Technicians and tour managers are not eligible to use this form.

You can find the fee statement here.